Use case · Online fee collection

Fee collection online & offline

7 payment gateways, auto-reconciliation against your bank account, late-fee automation, EDC card-machine reconciliation, scholarship handling and Tally voucher sync — all in one fee module.

The way most schools do it today.

Manual, fragmented, undocumented. Every step depends on a person doing the right thing at the right time.

The Skolaro flow.

Six steps, fully automated, audit-trailed end-to-end. Every step ships today.
7 payment gateways

Razorpay (incl. Razorpay-HDFC EDC), Paytm (class-wise merchants), BillDesk, ICICI EazyPay, CCAvenue, Atom, Axis EazyPay.

EDC card-machine reconciliation

Front-desk EDC swipes reconcile back to Skolaro automatically. Razorpay-HDFC EDC supported.

Late-fee automation

Configure slabs (₹50 for 1-7 days, ₹100 for 8-15, ₹200 thereafter). System applies on its own; SMS goes to parent.

Class-wise merchants

For trusts that split collections by branch — Paytm class-wise merchants land each branch's fees in its own bank account.

Scholarship & adjustments

Scholarship rules, sibling discounts, staff-ward concessions — applied automatically; auditable trail.

Tally / NAV / Oracle sync

Voucher sync to Tally via XML. MS Dynamics NAV via SOAP; Oracle Cloud via REST. No re-keying.

What customers see.

Aggregate results from Skolaro customers running this workflow at full adoption.
95%
Online collection by week 6
48hrs
DSO improvement vs. manual
7
Payment gateways
0
Re-keying into Tally

Modules powering this.

This use case is built on top of the following Skolaro modules. Each is fully native — no add-ons.

Frequently asked.

Which gateway is best for our school?

Depends on volume, payout speed and bank relationship. Most schools use 2-3 — Razorpay for daily UPI/cards, BillDesk for netbanking, ICICI EazyPay for EDC. We help you decide during onboarding.

Can we accept cash and cheque too?

Yes. The fee module is gateway + offline. Front desk records cash/cheque receipts; reconciliation against bank deposit slip is a one-click match.

What about refunds?

Refunds initiated from Skolaro flow back to the original payment instrument. Approval workflow, audit log, tax-credit handling — all built in.

Tally integration — how clean is it?

Voucher-level XML sync. Receipt voucher per fee transaction; journal voucher for adjustments. Tax codes mapped per fee head. Most schools see zero accountant rework.

Other workflows.

Ready to see it in action?

30-minute demo on your real workflow. We'll walk you through the exact use case you need.